Exhibitor Information



February 11 – 14, 2020

Hyatt Regency – The Wynfrey Hotel – Birmingham, Alabama

Ready to submit a contract?  Please download the application/contract form.  

Exhibitor Application/Contract Form

Hosted by the Alabama State Association for Health, Physical Education, Recreation and Dance (ASAHPERD), the Health & Physical Literacy Summit 2020 is national in scope with attendees and presenters from across the country.  The focus is to provide top quality professional development in the areas of health and physical literacy for individuals who work with children and adults. 

Check-In & Set-Up:  

  • Tuesday, February 11 from 2:00 pm – 8:00 pm; 2nd floor of the Hyatt Regency
  • Exhibits must be set by 9:00 am, Wednesday, February 12; opening @ 10:00 am

Show Hours:             

  • Wednesday, February 12   10:00 am – 7:00 pm
  • Thursday, February 13       10:00 am – 5:00 pm*

*Exhibitors are asked to refrain from taking down prior to Thursday at 5 pm.

Rental Fees:             

  • Commercial Exhibit Space (anyone selling or promoting a product)  $450.00
  • Non-Profit Exhibit Space (entities with IRS non-profit status; provide ID#) $400.00
  • Educational Exhibit Space (reserved for colleges/universities*)  $350.00

*Professionals staffing educational booths must register and pay the Summit registration fee

Contract Information:   

  • Download the application/contract form 
  • Applications and appropriate exhibit fees must be received no later than January 27, 2020, for your company or institution to be listed in the Summit printed program and included on the mobile app.


  • Exhibit rental price includes an 8’x8’ booth, 6’ skirted table, two chairs, wastebasket, identification sign and up 4 complimentary badges (not applicable for Educational exhibits). Additional equipment and service options are available from the decorator: VEAL Convention Services, email [email protected] or call 800-844-8325.

Advertising in the Summit Program:      

  • As an additional service to our exhibitors, we are offering advertising space in the Summit printed program and/or a banner advertisement in the mobile app. Download an application or contact Charity Bryan at [email protected].


  • Looking to have a larger impact on Summit 2020 attendees? Purchase a Sponsorship Package for the opportunity to combine booth fees, advertisement fees and more! Contact Charity Bryan for specifics! [email protected]